Pre-Award Services include:

• Identifying funding opportunities in health sciences
• Providing information sessions on all aspects of grant application
• Assisting with budget development
• Reviewing grant submissions
• Ensuring grant submission comply with agency and institutional guidelines
• Helping to obtain all necessary institutional signatures

HRS internal deadlines are generally two weeks prior to the agency deadlines to ensure time to review the application and obtain all necessary signatures. The more information researchers provide, and the earlier HRS receives an application to review, the more help HRS staff can provide.

When submitting proposals, Health Research Services requires the:

• HRS Application Checklist, signed by the researcher (PI) and chair of their department
• Application form
• Proposal (or a draft of the proposal)
• Budget and Justification (should be close to final)
• Signature Page if required – if the application requires signatures, make sure department sign-off is complete

Budget Hints:

• Read the agency guidelines carefully to see what they consider eligible.
• Some agencies allow overhead; if they do, make sure that the maximum is included.
• Staffing: Don’t forget fringe benefits on top of staff salaries. However, generally fringe benefits are not allowed on Master’s/PhD candidate or CIHR PDF stipends.

For more information regarding institutional information (DUNS and Tax #s), audited financial statements, tax policies, and other related financial affairs, please visit Financial Affairs FAQs.

Post- Award Services include:

• Assisting with budget revisions & amendments
• Ensuring that researchers and the university are protected through funding agreements and compliance with agency and institutional policy
• Processing account requests

Immediately upon notification of award, the researcher should:

• Reply with acceptance, if requested
• Prepare and return any documents the sponsor requires before releasing funds i.e. ethics approvals.
• Let their senior grants advisor know about the award

The researcher will be required to set up an account for the awarded funds. To do so they will need the following documentation:

• HRS Account Request Form
• Award letter
• Signed acceptance, if required by agency
• Final application, proposal and budget
• A revised budget, if the award amount differs from what you originally requested
• Ethics approvals

For more information on Pre and Post award processes and how HRS can assist you with securing and managing your funding, contact HRS Intake.